Office Administrator at SMEC

About the position

• Come be a part of something extraordinary. Your future starts here at SMEC South Africa.
• Kickstart your career with SMEC South Africa: Where innovation meets opportunity!
• Ready to embark on a journey of innovation and excellence?

The Role

We are actively seeking a skilled and motivated Office Administrator to become an integral part of our esteemed Global AMEP Legal Team, stationed at our SMEC Randburg office. As an Office Administrator, you will play a crucial role in maintaining the smooth operation of our administrative processes. Your responsibilities will encompass a wide range of tasks, including but not limited to managing office supplies, coordinating meetings and appointments, handling correspondence, and providing general administrative support to the legal team.

Key Responsibilities

• Provide administrative and organisational support to the AMEP legal team
• Organise and maintain files and documents
• Liaise with technical or management staff to obtain and collate information for case preparation
• Liaise with clients, debtors and other professionals on behalf of the legal team
• Manage calendars and schedule appointments
• Transcribe recorded meeting; notes and memos.
• Prepare meeting agendas, take minutes and distribute them; also circulate an action list on decisions made
• Maintain the AMEP legal team's registers including the monthly reports, disputes registerS, litigation trackers, board reports etc.
• Upload executed contracts to the online contract database and keep the database up to date
• Distribute communications to the business on behalf of the legal team
• Apply for internal business approvals on behalf of the Amep legal team for travel, training or other purposes
• Maintain strict confidentiality of sensitive legal information and communications
• Print; photocopy; scan; bind and deliver documents.
• Manage Office supplies.

Recommened Qualificattions, Skills and Experience

• Grade-12 (Matric) Certificate is a minimum requirement
• A relevant Tertiary qualification will be highly persuasive.
• Minimum of 3 years working experience in a similar position.
• Experience using all Microsoft Office Applications (Outlook, Word, Excel, PowerPoint etc.)
• Must be highly proficient in MS Word and Excel.
• Fully proficient in the English language, reading and writing.
• Driver's licence

Desired Skills:

• Professionalism
• Communication

About The Employer:

Why SMEC South Africa?

Innovation at our Core: We live and breathe innovation. At SMEC, you'll have the opportunity to work on nation-building projects that are characterised by sustainable, innovative solutions.
Continuous Learning: In the fast-paced world of engineering, staying up to date is crucial. We invest in your growth with access to training and mentorship programmes.
Collaborative Environment: You'll be part of a close-knit team of experts who value your insights and contributions, fostering an atmosphere of mutual respect and growth.
Job Mobility: As a member of the Surbana Jurong Group, our global reach offers our people greater opportunities for job mobility and career growth.


How to Apply

All applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.

To find out more about SMEC, please visit our careers page at [URL Removed]

Please note that if you have not heard us in the next 8 weeks consider your application unsuccessful.

All recruitment activities go through our Recruitment & Talent function and currently, this role doesn't require agency input. Please do not forward resume directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.