About the position
Introduction
The purpose of the role is to provide a high-quality human capital support and service to business operations functions. The generalist scope of service includes maintenance and enhancement of the organisation’s human capital through, planning, implementation and evaluation of employment relations matters, policies, and practices, the provision of expert technical knowledge, support, and guidance to Management of Business Units in line with Human Capital best practice and Labour Legislation.
Description
a) Recruitment Support
• Provide support to line managers in developing job profile for new vacant positions.
• Coordinate the placement of an internal and external advertisement in collaboration with the recruitment team.
• Coordinate and conduct interviews with the line manager and / or the interviewing panel of when required.
• Maintain a detailed tracking system for all vacant position.
• Initiate and manage end-to-end business unit specific onboarding process.
o Prepare and extend of an appointment and offer letters upon successful appointment of an incumbent through the centralized recruitment team.
o Prepare all related new joiner documentation and extend to the candidate after the offer letter has been dully signed.
o Ensure that all tools of trade and systems access are in place including working station is finalized before arrival of the new joiner.
o Ensure all new joiner documents are filled, signed, and returned along with supporting documentation for recording keeping purposes.
• Develop and maintain the division organogram structure.
b) HR Policies Implementation
• Assist with the roll-out implementation of new and updated Human Capital policies.
• Ensure compliance in respect of matters related to Human Capital policies.
• Provide guidance to line managers and employees on all Human Capital policy matters.
• Assist Human Capital Business Partners with the development /refinement of policies and procedures.
c) Performance Administration
• Partner with the business to ensure that all performance scorecards is recorded onto the people management system.
• Administer the full performance management review process in line with review dates.
• Assist line managers with regards to individual ratings relative performance indicators
• Co-ordinate biannually timely collection of performance appraisal contracts and provide quality check on the content.
d) Training and Development
• Assist business to identify training needs to enhance employee skills and capabilities.
• Assist with the preparation and delivery of training programs on HR related matters.
• Review the content of training to ascertain its relevance to training needs identified, and in line with current best practice and legislation.
• Provide ongoing support and reports for employee developmental plans.
• Prepare and submit Workplace Skills Plans (WSPs) and Annual Training Reports (ATRs) to the Human Capital Business Partner
e) Employee Relations Support
• Provide adequate Employee Relations support with objective of guaranteeing business continuity and productivity.
• Provide guidance to managers and employees on employee relations matters relating to misconduct, poor work performance, incapacity, automatic contract transfer, and retrenchment.
• Ensure compliance in respect of matters related to Industrial Relations and/or labour including the following legislation: LRA, BCEA, EEA, SDA, OHSA, COIDA and the ESA.
f) EE and SD Compliance
• Promoting equality and diversity as part of the culture of the organisation.
• Drive initiatives as envisioned in the EE Plan, to completion by the planned due date.
• Manage all Employment Equity (EE) data management and annual reporting.
• Act as Human Capital Representative for the EE Forum in the absence of the Human Capital Business Partner
• Work with the Human capital business partner to drive and manage human capital BBBEE pillars.
• Develop the administrative framework and supporting structures to facilitate WSP and ATR.
g) Human Capital Information System
• Align Human Capital Systems with the Human Capital Processes
• Acting as the champion of the system for queries and ongoing improvements and ensuring all data is maintained accurately.
• Ensure that the HR Management System contains accurate and up-to-date information (employee details and organogram).
• Employee Engagement Survey
o Drive and participate in the employee engagement survey projects.
o Assist the departments to develop engagement improvement plans based on the survey results.
h) Project Management
Minimum Requirements
Minimum Qualification and Experience Requirements
• Degree/Diploma in Human Resources Management or in another related field
• A minimum of 3 to 5 years’ experience in a Human Capital Consultant
• Knowledge of human capital related legislation.
Desired Skills and Qualities
a) Personal Attributes and Qualities
• Diligent in delivery of work
• Report writing skills
• Knowledge Human Capital systems and technology
• Ability to manage multiple priorities at the same rime.
• Advisory and Coaching skills
• Analytical skills
• Customer centricity
• Planning, organising and time-management skills.
• Communication skills, both oral and written
• Able to maintain an extremely high level of confidentiality.
Desired Skills:
- human capital related legislation
- SAP
- Signify
